Hospital Logistics: 8 Tips For More Efficient Management

Hospital Management System

Hospital logistics has entered the debate more frequently in recent years to represent some of the areas of greatest financial impact for health institutions. According to the Health Business website, it can represent up to 50% of the entire cost of health care. For this reason, the inefficiency of this process can cause significant impact on the entire operation of clinic and hospitals worldwide. But a well-organized logistics process can generate very relevant improvements for hospital management and, consequently, for patient care.

Among the benefits of having a well-structured hospital logistics, what most impacts management is the reduction of costs with acquisitions and storage? Well, efficient stock management allows you to have large physical spaces for storage of materials and supplies.

In this article, we will show some suggestions for hospital logistics, explaining how they can transform their management into a more agile and efficient process. Join us.

Process mapping

Understanding all the processes involved in hospital logistics, from scheduling requests for purchases of medicines and supplies, to dispensing for patients and sectors, is essential to improve the activities inherent to each of the stages and achieve a level of greater efficiency. Then, start mapping all the processes and / or building the flows of your current practice. Next, gather your team to analyze them and identify the gargles. Finally, restructure the processes to give more agility and efficiency.

Prepare your distribution center

The management of the stock of medicines and hospital supplies is one of the great challenges of the companies of the sector, since they are very perishable materials and that require the correct management so that they remain profitable for longer. Air-conditioned environments, with adequate spaces for the storage of medicines and supplies are the basis for its distribution center to be a facilitating factor for hospital logistics. It is worth highlighting here an issue that directly influences the efficiency of the storage system: the distribution of inputs in the stock. The most used should be ahead, facilitating separation and destination to the end user.

Strengthen the link with suppliers

Maintaining a close relationship with suppliers also provides better logistic management and the development of joint initiatives to deal with the gargles of the production chain. The integration of the hospital stock management system with the supplier’s sales system makes the order process faster and guarantees the constant supply without an employee having to remember to place the order. In this case, when the stock presents the minimum quantity of products, the supplier receives the notice to send a new batch.

Another practice that can be adopted is the integration of the hospital management system to online shopping portals, optimizing the procurement process. In this way the hospital makes the necessary orders and receives them at the address indicated at the time of purchase, within a scheduled period.

Automate processes

The adoption of appropriate technologies for hospital logistics should also be a concern to increase the efficiency of hospital management in general. When implementing stock management systems and integrating them into the other systems of the institution, the flow of information between sectors increases and the amount of administrative work by the health team decreases. In that sense, there is an effective increase in productivity in all sectors of the hospital, in addition to a significant reduction in human failures committed by filling out the data in control forms.

Invest in reverse logistics

Drugs and supplies not used in any hospital unit can go to other establishments in need. It is for this reason that reverse logistics must be invested (return of medicines and supplies not used) or in the sharing of these materials with other health units. Therefore, it is possible to achieve public and private cooperation, to promote the integration of stock control systems so that the products circulate according to the demand of the population and not be damaged due to lack of use, or stored somewhere.

Tracking Trust

An efficient hospital logistics management also considers the tracking of medicines and products as something very important to achieve excellence in the production chain. Using the barcode of the materials, it is possible to control the movements, from the supplier’s exit to the administration in the beds. This process, in addition to contributing to a warehouse management without failures, also helps in drug recall actions, allowing knowing exactly where the material came from, where it has passed and its applications.

Accompany performance indicators

Like any management area, logistics must be accompanied by performance indicators that indicate the level of effectiveness of the processes and equipment. Start by setting the cost reduction challenges with waste in the logistics process, efficiency goals for the control of medicines and supplies, quality goals in the attention to orders placed in stock, performance goals and quality in care, agility in the separation and destination of the products and maintenance of the stock, in addition to other activities.

Constant monitoring of how these goals are being met to discover new ways to optimize hospital logistics through the analysis of indicators.

Hospital logistics is, without a doubt, a very important process to maintain levels of care excellence and effective financial management in health institutions. With this care, you can greatly improve the efficiency of the processes and control over the materials, supplies and medicines used, contributing to the optimization of resources.